There are 2 phases to moving an outlook signature.
Phase 1 - Copy your old signature(s), just in case:
- Close Outlook
- Hold down the Windows key on your keyboard & tap the R key
- In the popup box, type %appdata% and click OK
- Navigate to the Microsoft folder
- Locate the Signatures folder, right click and copy it.
- Paste it to location on your local computer (desktop works great!)
Phase 2 - Add a new Outlook Profile
- Hold down the Windows key on your keyboard & tap the R key
- Type "control" in the popup box (remove the " ")
- Control Panel will open up, find the Mail (Microsoft Outlook 2016) (32 Bit) icon and open it.
- Click Show Profiles
- Click Add
- Give the new profile a meaningful, unique name & click OK
- Enter your name, email address and password (password will be your Current / New Workplace password)
- Click Next
- You may be prompted to sign in to Office 365, enter your email address & Workplace password.
- Click Finish
- Change the option at the bottom of the General window to "Always use this profile" and select the profile you just created from the list.
- Click OK
Phase 3 - Re-Enable your signature
- Open Outlook and ensure that it opens your newly created profile (you will know this because Outlook will be initially empty and will start re-syncing your email, this may take some time depending on the size of your mailbox).
- Click File > Options > Mail > Signatures
- Choose the appropriate signature(s) from the New Messages & Replies / Forwards drop down menus on the right side of the popup window
- Click OK, then OK again.
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